January 30, 2017 - Council Agenda

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A meeting of Council will be held Monday, January 30, 2017 in the Council Chambers, Town Hall, Collingwood commencing at 5:00 p.m.
 
ORDER OF BUSINESS
                                            
1. CALL OF COUNCIL TO ORDER
 
2. ADOPTION OF AGENDA
THAT the content of the Council Agenda for January 30, 2017 be adopted as presented.
 
3. DECLARATIONS OF PECUNIARY INTEREST
 
4. a) ADOPTION OF MINUTES, the regular meeting of Council held January 16, 2017 and the special meeting of Council held January 20, 2017. (errors & omissions)
    b) BUSINESS ARISING FROM THE PREVIOUS MINUTES
 
5. COMMUNITY ANNOUNCEMENTS
 
6. DEPUTATIONS
 
7. CONSENT AGENDA
General Consent Items
A.1
Nottawasaga Lighthouse Preservation Society re: Update on lighthouse preservation efforts and request for written endorsement (motion prepared)
A.2
Ministry of Housing re: The Promoting Affordable Housing Act, 2016
A.3
Habitat for Humanity of South Georgian Bay re: Request to waive or defer fees and charges on new homes (motion prepared)
A.4
Ministry of Citizenship and Immigration re: Volunteer Service Awards
 
8. REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS
9. STANDING COMMITTEE REPORTS
9.1 DEVELOPMENT AND OPERATIONS SERVICES STANDING COMMITTEE – JAN. 23, 2017
 
STAFF REPORTS
P2017-03         Encroachment Agreement; Cranberry Golf Resort
 
THAT Council enact and pass an Authorization By-law to execute an Encroachment Agreement for the Cranberry Golf Resort located at 25 & 27 Harbour Street West.
 
  • THAT By-law No. 2017-007, being a by-law to authorize the execution of an encroachment agreement between Munro Golf Limited and the Corporation of the Town of Collingwood, be enacted and passed this 30th day of January, 2017.
P2017-04         Approve Site Plan drawings Stewart Road Reservoir (43 & 53 Stewart Road)
 
THAT Council approve the Site Plan drawings for a proposed municipal reservoir located at 43 & 53 Stewart Road.
 
PW2017-01     Award Tender PW2016-18Q for the Supply and Delivery of One (1) Used Late Model Tri-axle Dump Truck
 
THAT Council authorize Staff to award RFQ No. PW2016-18Q for the Supply and Delivery of one (1) used late model tri-axle dump truck to Lewis Motor Sales Inc. in the amount of $172,175.00 plus HST for the supply and delivery of  one (1) new 2016 International 7600 SFA tri-axle dump truck.
 
PW2017-02     2016 Annual Water Compliance Report
 
THAT Council approve the 2016 Annual Water Compliance Report.
 
PW2017-03     Approval for the Emergency Membrane Purchase
 
THAT Council authorize the award of the Emergency Membrane Purchase to GE Water and Process Technologies in the amount of $130,576.00; and authorize the Mayor and Staff to sign all necessary documents to execute the contract.
 
PW2017-05     Purchase of Two (2) New Flyer 30ft Buses under Federal PTIF funding program
 
THAT Council authorize staff to conditionally award the purchase of two (2) New Flyer 30’ MiDi Buses from New Flyer Industries for a total purchase price of $846,075.74 plus applicable taxes, pending PTIF funding approval.
 
STANDING COMMITTEE REPORT – DEVT2017-01
THAT Council receive Development and Operations Services Standing Committee Report DEVT2017-01 from its meeting held January 23, 2017, as presented.
 
9.2 STRATEGIC INITIATIVES STANDING COMMITTEE – JAN. 23, 2017
 
STAFF REPORTS
C2017-01        Bill 181 – Municipal Elections Modernization Act
 
THAT Council receive Staff Report C2017-01 regarding the Municipal Elections Modernization Act, and authorize the Clerk to continue with the first-past-the-post election model for the 2018 municipal election and monitor the implementation of ranked balloting throughout Ontario in 2018; and further direct staff to continue to explore options to increase voter access and participation while maintaining the integrity of the election process.
 
P2017-01         2016 Community Based Strategic Plan Report Card Update
 
THAT Council receive the updated Community Based Strategic Plan Report Card for 2016 and approve the recommended changes as shown in Appendix A.
 
P2017-02         Casino RFP Process (deferred to next SIC meeting)
 
T2016-16         Procurement By-law
 
            THAT Council enact and pass the Procurement By-law as attached in Appendix A.
  • THAT By-law No. 2017-008, being a by-law to provide for the procurement of goods and services, be enacted and passed this 30th day of January, 2017.
STANDING COMMITTEE REPORT – SIC2017-01
THAT Council receive Strategic Initiatives Standing Committee Report SIC2017-01 from its meeting held January 23, 2017, as presented.
 
10. STAFF REPORTS
  • 2017 Budget Presentation, Treasurer M. Leonard
11. MOTIONS
Consent Item A.1 – January 16, 2017
THAT the Council of the Town of Collingwood hereby petition the Provincial Government to recognize the municipal fire service as critical infrastructure by including funding for Fire Department infrastructure as part of the Provincial Government's Infrastructure Strategy to Move Ontario Forward;
AND THAT a copy of this resolution be sent to the Premier of Ontario, the Minister of Economic Development, Employment and Infrastructure, Jim Wilson, MPP Simcoe-Grey, the Association of Municipalities of Ontario (AMO), the Rural Ontario Municipal Association (ROMA).
 
Notice of Motion provided by Mayor Cooper – January 16, 2017
WHEREAS in 1989 the Ministry of Transportation initiated the process for an Environmental Assessment Report to address capacity deficiencies, operational and safety problems, the need to serve both local and through traffic effectively and safely;
AND WHEREAS the Environmental Assessment report was completed in March 1992 and it recommended among other improvement a proposed five-lane section on Highway 26 from the Pretty River Parkway easterly to the Sixth line and that the accident data suggested that it was significantly higher than the provincial average and that based on traffic volumes of the time the level of service was D on average and E in the summer months;
AND WHEREAS a number of reports, studies and designs have been completed since the initial Environmental Assessment Report such that the project is complete except for the Collingwood portion;
AND WHEREAS the Town of Collingwood recognized the importance of this project and has committed over $1,000,000 so far in acquiring the necessary properties to facilitate the construction of the Collingwood portion. These commitments where made from 2009 to 2011 and all necessary property is now in place for the needed construction;
AND WHEREAS the Transportation Study report complete by MTO in 2010 recommended the construction of a five lane section from the Pretty River Parkway to the Sixth Line, intersection improvements at Pretty River Parkway intersection, large box culvert replacement, and closing of the Sixth Line and the extension of Sandford Fleming Drive. Traffic data suggest that a Level of Service “F” for the entire section of road;
AND WHEREAS in 2015 the MTO’s structural office notified the Town of a potential hazardous condition on the existing box culvert that needs immediate attention by the Town. Temporary shoring of this structure was made but it must be replaced as soon as possible;
AND WHEREAS it has been 26 years since this road has been paved and the existing road is in serious need of restoration;
AND WHEREAS MTO notified the Town of Collingwood in 2012 that the final phase of construction of this project was being deferred and that they would be focusing their limited resources were they are most needed – ensuring that the province’s highways and bridges remain safe and in a good state of repair;
AND WHEREAS there have been a number of accidents on this unfinished portion of Highway 26 that can be attributed to the deficient road design and difficult access to local streets and businesses;
AND WHEREAS that on numerous occasions throughout any given day traffic is backed up in both directions throughout this section of road;
AND WHEREAS that there is a bridge structure that needs immediate replacement;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Town of Collingwood hereby requests that the Ministry of Transportation resume the Highway 26 improvements, which were put on hold in 2012 as the highways serves as a key route for tourists, residents, businesses and emergency services and the serious safety concerns alone should not be trumped by supposed lack of budget resources.
AND THAT a copy of this resolution be sent to the Minister of Transportation, MPP Jim Wilson, and Simcoe County Warden Gerry Marshall.
 
Notice of Motion provided by Deputy Mayor Saunderson – January 16, 2017
WHEREAS the Town of Collingwood raised a total of $28,866,902 from tax revenues, excluding the capital levy, to cover the cost of providing services to the taxpayers in 2016;
AND WHEREAS the Town of Collingwood taxpayers have a high tax burden;
AND WHEREAS Council is desirous of providing taxpayers with current services at an affordable cost;
NOW THEREFORE BE IT RESOLVED THAT Council direct staff to develop a budget that limits the total amount to be raised from tax revenues in 2017 to not more than $29,444,250 which represents an increase in the tax levy of not more than 2%.
 
12. BY-LAWS
13. NOTICE OF MOTION
14. OLD or DEFERRED BUSINESS
15. OTHER BUSINESS
16. IN-CAMERA
17. CONFIRMATORY BY-LAW
  • THAT By-law No. 2017-009, being a by-law to confirm the proceedings of the special meeting of Council held January 20, 2017 and the regular meeting of Council held January 30, 2017, be enacted and passed this 30th day of January, 2017.
18. ADJOURNMENT
 
 *Presentations using electronic devices must be submitted to Clerk Services 48 hours prior to the scheduled meeting. After this deadline, electronic presentations will not be permitted.
No. of Pages: 
138pages
AttachmentSize
2017-01-30_CouncilAgendapkgsm.pdf5.73 MB